Begin organizes your company into a two-level hierarchy: Locations (top level) and Departments (within each location). This structure determines how employees are grouped and who managers can see. This article explains how to set it up and manage it.
Understanding the structure
Locations — represent your physical offices, sites, warehouses, or branches
Departments — teams or units within each location
How to open the organization page
Click Organization in the left sidebar. You will see a tree view with locations as top-level rows and departments nested beneath them.
How to add a location
Click the Add location button at the top of the page
Enter a name for the location
Click Save changes
How to add a department
Find the location where you want to add the department
Click the actions menu (three dots) on that location row
Select Add department
Fill in the department details:
Name — the department name
Parent location — which location this department belongs to
Department code — an optional code for payroll exports
Assigned employees — select employees to assign to this department
Department calculation settings
Each department has a Calculation tab in its settings where you can override company-wide overtime and compliance rules. This is useful when different departments have different shift patterns or labor agreements.
How to edit or delete a location or department
Click the actions menu (three dots) on any location or department row. You can:
Edit — change the name, assignments, or settings
Duplicate — create a copy with the same settings
Delete — remove the location or department (you will be asked to confirm)
Why organization structure matters
Managers can only see employees in their assigned departments (unless granted broader permissions).
Timesheets can be filtered by department.
Reports can be generated for specific departments.
Schedules can be planned per department.
Department codes are used in payroll exports to map employees to the correct cost centers.