Each user in Begin has a status that determines whether they can log in and appear in active lists. Understanding statuses helps you manage employees who leave the company or are temporarily unavailable.
Active
The default status for all working employees. Active users:
Can log in to the web portal and mobile app
Appear on timesheets, schedules, and reports
Can clock in and out
Can submit requests
Inactive
Use this for employees who have temporarily stopped working or are on extended leave. Inactive users:
Cannot log in
Do not appear in active employee lists
Historical data (timesheets, reports) is preserved
Can be reactivated at any time
Archived
Use this for employees who have permanently left the company. Archived users:
Cannot log in
Do not appear in any active lists
Historical data is fully preserved for reports and compliance
How to change a user's status
Go to Employees in the left sidebar.
Click on the employee's name.
Change the Status dropdown to the desired status.
Click Save changes.
Tip: Use Inactive instead of Archived if there is any chance the employee might return.