Every user in Begin has one of three roles. The role determines what the user can see and do in the system.
Admin
Admins have full access to everything in Begin:
All settings and company configuration
All employee data across all departments
All timesheets, reports, and exports
User management (adding, editing, deleting users)
Device management (fingerprint readers, tablets)
Integration and billing settings
Every Begin account should have at least one admin.
Manager
Managers have limited administrative access. By default, managers can:
View timesheets for employees in their department
Confirm and finalize timesheet periods
Approve or decline time-off requests
Create and manage work schedules
View and generate reports for their department
Note: By default, managers cannot edit or create time entries on timesheets. Admins can grant managers additional permissions (e.g., editing timesheets, managing objects, devices, or integrations) under the manager's profile.
Employee
Employees have basic access limited to their own data:
Clock in and out via the mobile app or other devices
View their own timesheet
Submit time-off requests
View their own schedules
How to change a user's role
Go to Employees in the left sidebar.
Click on the employee's name to open their profile.
Change the Role field to the desired role.
Click Save changes.