The work schedule view shows both shifts and absences. This article explains how to manage absences from the schedule, including editing, publishing, deleting, and understanding absence calculation settings.
How absences appear in the schedule
Absences are displayed as colored blocks in the schedule grid, using the color assigned to each absence type. They span the full date range of the absence.
How to edit an absence
Click on the absence in the schedule, or right-click and select Edit.
The event modal opens with the absence details.
Make your changes (dates, hours, absence type).
Click Save changes.
Publishing and unpublishing
Like shifts, absences can be published or unpublished:
Published absences are visible to the employee in their schedule.
Unpublished absences are only visible to users with permission to view unpublished schedules (typically admins and managers, depending on permission settings).
Right-click the absence and select Publish or Unpublish, or use the Publish button in the toolbar to publish all unpublished events at once.
Deleting absences
Important: You must unpublish an absence before you can delete it. To delete:
Right-click the absence → Unpublish (if published).
Right-click again → Delete.
To delete multiple absences at once, hold the left mouse button and drag across the events to select them, then right-click → Delete.
Context menu actions
Right-clicking on any schedule cell or event gives you these options:
Add — create a new event (then choose Absence type in the form)
Edit — modify an existing event
Delete — remove the event (must be unpublished first)
Copy / Paste — duplicate events to other dates or employees
Publish / Unpublish — control visibility to employees
Absence calculation settings
Each absence type has settings that control how it affects working hour calculations. These are configured per absence type in Settings → Absences:
Add working hours — whether the absence hours should count toward the employee's total worked hours
Normal hours reduction — whether the absence subtracts from, adds to, or does not change the employee's expected normal hours
Report format — whether the absence is counted in days or hours for reporting
Reduce on holidays — whether normal hours should be reduced when the absence falls on a public holiday
Reduce on weekends — whether normal hours should be reduced when the absence falls on a weekend
When an absence event uses settings that differ from the template defaults, a note may appear in the event modal indicating custom calculation rules are in effect.