Before employees can clock in, you need to add them to Begin and set up their login credentials. This article explains how to add employees one by one. You can also import employees in bulk from a CSV file.
How to add a single employee
Click Employees in the left sidebar.
Click the Add Employee button in the top-right corner.
Fill in the employee details:
First Name and Last Name (required)
Personal Code — national ID number (optional)
Department — select one or more departments (optional)
Export Code — code used in payroll exports (optional)
Additional Info — two free-text fields for notes (optional)
Set up the employee's login credentials:
Email — used for logging into the web portal and mobile app
Phone — alternative login method (international format)
Password — set an initial password for the employee
Optionally enable Send Invite to email the employee their login details. This option is only available if you entered a valid email address.
Click Save.
What happens after adding an employee?
The employee can now:
Log into the Begin mobile app using their email/phone and password
Be assigned to objects, job types, and shifts
Start registering working hours
Can employees reset their own password?
Yes. If an employee has an email address set, they can use the Forgot password? link on the login page. Begin will send a password reset link to their email. Make sure the email address in Begin matches exactly (including uppercase/lowercase).
How to import employees in bulk
If you have many employees to add, you can import them from a CSV file. See the article How to import employees from a file for details.