In the software, it is possible to choose between three different statuses. What does a status do, and when to choose which one?
Active - all employees who regularly register their working time or have a user for software administration must have the status. When adding an employee, this status is automatically set.
Inactive - the status should be selected if the employee has stopped registering regular working hours, but you still need to see their data on the time sheet, reports, or work schedule. However, this status frees up one limit place for you, so after making the employee inactive, you can add a new employee to the software. An employee in inactive status can no longer log into the software.
Archived - status should be selected if the employee has finished registering regular working hours, and you do not need to see the employee's data on the time sheet, report, or work schedule. In the future, it will be possible to change the status of an archived employee back to active/inactive, and previous employee data can be displayed again on the time sheet, report, and work schedule. This status frees you one limit place, so after making the employee archived, you can add a new employee to the software.
How to change employee status?
First, open the list of employees: "Settings" - "Employees" - and open the employee from the "Edit" button.
2. Under the employee's general information page is "General information". From there, select "Status" and the appropriate status from the opening drop-down menu, and save the change.
NB! We certainly do not recommend overwriting the data of the departed employee with the data of the new employee. It is enough only to change the status of the departed employee, and you can add a new employee with personal data.